Defining a simple report

This topic describes the basic steps you might follow to define a report in ReportWriter. Although you have some latitude as to the order in which you perform these steps, we recommend the order shown here.

1. Create a new report.
2. Select the files to read.

Decide which files contain the information you want to include in the report. If you are using more than one file, decide what order you want ReportWriter to read them in, and then select them in that order.

3. Select the fields to print.

Decide what information (which fields) you want to print on the report, and whether you want to total the data for any of them.

4. Create temporary fields.

Decide whether you need to include information, such as the result of a calculation, that doesn’t already exist in a field. If so, you can use a temporary field.

5. Define selection criteria.

Decide whether you want your report to include all records or just those that meet specific criteria.

6. Specify the fields to sort on and how you want the report to break.

Determine how you want your report organized. You can sort on any field, including temporary fields; the sort field does not have to be selected for printing. You can set the report to break to a new page when the value in the sort field changes, or to break without going to a new page.

7. Add a header/footer.

The default report header is simply the name of your report. You can display other information in the header, as well as create a footer.

8. Define miscellaneous report settings.

Miscellaneous report settings include the number of lines per page, blank lines between records or sections, printing a detailed report vs. a summary, and including descriptions for total fields.

9. View the report on screen.